Payroll Coordinator

Location County Kildare
Discipline: Accountancy
Job type: Contract
Salary: 55,000 (pro-rata)
Contact name: Conor Clarke

Contact email: conor.clarke@executiveconnections.ie
Job ref: J40122
Published: about 1 month ago

​Our client is a leading engineering, procurement and construction company. They are looking to add an experienced Payroll Coordinator on a six-month contract.

Responsibilities:

  • Work with our payroll provider ensuring all agreed processes and procedures for the various legal entities (namely Ireland, UK and Denmark) are executed to prepare and deliver the standard/regular monthly payrolls in an efficient, accurate timely manner. All employees to be paid correctly and on time.

  • Responsible for ensuring the agreed processes and procedures that are in place with our outsourced payroll provider, internal stakeholders and external tax advisors for shadow payroll processing on a monthly basis are adhered too. Ensuring all employees have been captured, with accurate reporting.   Strict alignment to agreed calendars, supporting our outsourced payroll provider running payroll efficiently, accurately and on-time.

  • Build relationships with the Global Mobility Manager and external tax advisors to ensure all topics relating to the associated country legislation are reviewed on a regular basis to ensure compliance.

  • Working closely with HR to investigate and resolve employee payroll queries and supporting ad hoc payroll issues in a timely manner.

  • Responsibility to ensure sufficient controls and validations are in place to approve payroll vendor submissions. Ensuring accuracy and legislative compliance at all times.

  • Accountable for ensuring all monthly employee benefits are administered effectively including pensions, holiday payments and all other employee related benefits via payroll.

  • Identifies, investigates, and resolves discrepancies in payroll records working with the relevant parties. Maintains a continuous improvement approach to ensure errors are minimised and reoccurrences eliminated.

  • Having an in-depth knowledge and understanding of in-country tax requirements, responsibilities, administering the tasks as, and when required, ensuring all deadlines are achieved.

  • Liaises with Globality Mobility Manager for all employee’s on international assignment in Ireland/Denmark to ensure compliance with international taxes, exclusion orders and relevant tax registration as required.

  • Responsible for managing, uploading and making payments as required for all statutory local government liabilities.

  • Support all Adhoc payroll related requests from Finance, HR, Business/Departments, Local and Global. Local Government surveys.

  • Provide input and support to various project as necessary.

  • Understand the impact of Company, Business and Government changes on payroll outcome and provision.

Experience and Skills:

  • Minimum 3 years’ experience in a similar role

  • Accounts technician / IPass / accountancy qualification, or equivalent

  • Previous experience of working with an outsourced payroll provider, ideally on a global basis

  • Previous experience of working for a global organisation in a payroll capacity

  • Excellent attention to detail

  • Initiative and self-motivated individual

  • Excellent time-management skills

  • Excellent communication and interpersonal skills